Backups
Making backups is probably the most important activity that you will perform in EasyInvoice. Please read this very carefully.
Backups should not be viewed as a "last resort". Many of our clients pay very little attention to their backups because they don't think they will ever be needed. There also seems to be a common belief that, in the event of data loss, a techie will attempt other solutions before resorting to your backups. This is simply not true. Backups almost always represent the quickest and cheapest way to solve a problem and, in this sense, they should be regarded as one of the "first resorts".
Making a backup in EasyInvoice involves making a copy of all the data that is contained in EasyInvoice's database. The data is saved into a single file, which can be stored on a flash drive, CD, DVD or any other media. In the event that you need to restore your database it is a fairly simple task to read the data from the backup file back into EasyInvoice's database. This may be necessary if your hard drive crashes, your computer is stolen or any number of other possibilities, including human error (e.g. accidentally clearing your database).
Spread your risk
Think carefully about where you store your backup files. For example, if you make backups onto your hard drive then you will not be able to access them in the event that your hard drive crashes. If you make backups onto an external flash disk, but store the flash disk with your laptop then both will be lost in the event that your laptop is stolen. You should try to keep your backups in a separate location from the computer. You should also make backups onto multiple media in case one of those media fails. For example you could rotate a set of 3 flash drives. Having multiple backups also has the benefit that you can choose which one to use.
Automatic Online Backups
EasyInvoice do have the functionality to periodically send backups to our server. These backups should not be viewed as a "last resort" and is added to help assist should you have an issue with the event that all data and backups are lost. These backups will only be able to reach our servers should you have a online connection and the backup could upload successfully to our servers.
Making a Backup
On the main menu select the "Utilities" menu then select the "Create Backup" option. This will then create a backup on your hard drive in the EasyInvoice folder.
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